Evergreen PhotoWorks
Photo Scanning & Media Transfer · Kitsap County
Your family photos deserve to
last another century.
We’re a local Kitsap County service dedicated to preserving your printed photos, albums, slides, negatives, family papers, and VHS tapes through professional digitization.
What We Scan
Every family collection is different. We offer scanning of the following materials.
We work to get images as close to the originals as possible using a color-calibrated workflow. Originals receive gentle surface dust removal, but we do not retouch, restore, or edit out signs of age.
Our Process
Each project is handled with care from the first inquiry until the final hand-off. Here’s what working together looks like.
Tell us about your project
Fill out our inquiry form with information about the photos and keepsakes you’d like digitized.
Prepare your items
We’ll send you our Preparation Guide with simple instructions for grouping, labeling, and estimating your items. Your estimates don’t need to be exact—the closer they are, the closer your initial cost estimate will be to the final cost.
Receive your cost estimate
Submit your Intake Form and we’ll provide an estimate based on the types and estimated quantities of items you plan to have digitized. You’ll also receive our Service Agreement to review.
Drop off your items
Once you’re ready to move forward, schedule a drop-off appointment at our home-based studio. Bring your prepared, grouped, and labeled items.
We digitize your collection
We carefully digitize your photos and keepsakes according to your project instructions. Your final cost is based on the actual number of items digitized.
Pick up your originals and digital files
When your project is complete, we’ll email you the final price and a link to schedule your pickup. You’ll receive your original photos and keepsakes along with your digital files on a USB drive, ready for sharing and backup.
Clear Pricing
Transparency and honesty is important to us. Pricing is based on what you bring in — you’ll always receive a written estimate before anything begins.
(up to 8″×10″)
(up to 14″×14″)
(single-sided capture)
(single-sided capture)
Every order has a $50 project fee covering intake, handling, and preparation of one 32GB USB drive. Final pricing is based on the actual number of items processed. If the count differs significantly from the intake estimate, we'll contact you before doing additional work.
About Us
Evergreen PhotoWorks began with a simple realization: most families have boxes of photos they don’t often look through, but never want to lose.
What started as a personal project to preserve our own family’s photographs grew into a business dedicated to helping other families protect their memories with carefully created digital copies.
Rachael and Tyler are Kitsap County natives and operate Evergreen Photoworks from their home studio in East Bremerton. Rachael manages the day-to-day operations and digitization process, while Tyler moonlights as our resident IT department. Together, we’re committed to providing a personal, local alternative to mailing your irreplaceable photos across the country.
Serving Kitsap County
Bremerton · Silverdale · Bainbridge Island
Poulsbo · Port Orchard
Working with a local scanning service means your originals stay in the county. There is no shipping, no tracking number, and no waiting to find out whether an irreplaceable album arrived safely somewhere else. You hand the collection to the person doing the work, and you collect it from the same person.
Common Questions
Do I need to count everything first?
No—you don’t need an exact count. Before we can provide an estimate, we do need a reasonable idea of what you have and approximately how much. The closer your estimates are to the actual quantities, the closer your initial estimate will be to your final project cost.
Our Preparation Guide will walk you through simple ways to estimate your collection without counting every item individually.
Do I need to organize my photos first?
Yes, but not perfectly. We ask that you do some light grouping and labeling before drop-off so we know how you’d like your digital files organized.
You do not need to sort every individual photo. Simple groupings—such as by family, year, event, album, or box—work well. Our Preparation Guide will walk you through the process.
Will my photos be mailed anywhere?
No. Our photo scanning work is handled locally and in person at our home studio in East Bremerton in Kitsap County.
How will I know what the project costs?
We believe pricing should be transparent from the beginning. Our pricing guide shows our rates by media type, and our Photo Preparation Guide helps you estimate how many items you have.
Once you submit your Intake Form, we’ll use your estimated quantities to provide an initial project estimate. Your final cost is based on the actual number of items digitized.
Let's work together.
Tell us what you have and roughly how much, and we'll be in touch!
Have Questions?
Getting started
Do I need an exact count?
No. We can provide an initial cost estimate based on your best estimate of the quantities you have. The final price is based on the actual number of items digitized. Our Preparation Guide will share some good rules of thumb to help you estimate what you have.
Do I need to organize everything first?
Yes, but not perfectly. We ask that you do some light grouping and labelling before drop-off so we know how you’d like your digital files organized.
You do not need to sort every individual photo. Simple groupings—such as by family, year, event, album, or box—work well. Our Preparation Guide will walk you through the process.
Can I bring a mixed collection?
Absolutely. A project can include multiple media types such as loose photos, albums, slides, negatives, and VHS tapes. Each type is priced according to the current pricing.
What if I do not know what kind of slides, negatives, or tapes I have?
If you’re unsure, don’t guess! Describe what you have in your inquiry or send us a photo via email. We can often identify the media format from those details.
What we scan
What photo sizes can you scan?
Standard photographic prints up to 8 x 10 can be scanned using our scanner and are considered “loose photos.” Delicate, oversized, curled, thick, torn, mounted, or irregularly shaped photographs or documents up to 14 × 14 can be captured on a professional copy stand.
Can you scan albums and scrapbooks?
Yes, complete album or scrapbook pages are captured so the original layout and captions remain together. Album size, binding, coverings, and condition may affect whether we can safely capture the pages. We do not crop photos from the original page layouts.
What is considered one album page?
One album page is one side of a page when the album is opened. A two-sided album page is therefore two album pages. A spread across two pages is considered two album pages.
Can you scan fragile, curled, stuck, or damaged items?
It depends on the condition and whether the item can be handled without causing further damage. Describe the problem in your inquiry. Do not clean, flatten, peel apart, or repair the original before asking.
Can you scan slides and negatives?
Yes. We scan 35mm slides, 35mm negatives, and medium-format film in 6×4.5, 6×6, 6×7, and 6×9. Slides are $0.90 each and negatives are $1.25 per image, plus the $50 project fee.
Each image captured from a negative is billed as one negative. For example, a strip containing four images is billed as four negatives, not one strip. At $1.25 per image, four images would cost $5.00.
Can you transfer VHS or other video tapes?
We currently transfer standard VHS only, at $25 per tape plus the $50 project fee. VHS-C, Betamax, Video8, Hi8, Digital8, MiniDV, audio cassette, and other tape formats are not currently accepted.
Do you repair or restore damaged photos?
No. We are preservation-focused rather than a restoration service. Originals receive gentle surface dust removal, and images are captured with a color-calibrated workflow for accurate color — but we do not digitally remove dust, scratches, fading, or other signs of age.
Handling and privacy
Will my photos be mailed somewhere?
No. Your original photos and keepsakes stay local throughout the process. All digitization is handled in person at our home-based studio in Kitsap County.
How are the originals kept in order?
We ask you to group and label your items before drop-off. Those groupings and labels are used to organize your digital folders and help us keep your collection in order throughout the project.
Will you use my family photos on the website or social media?
Not without your specific written permission. Customer materials are used only to complete and deliver your project and are never used for marketing without your permission.
How long do you keep my digital files?
Evergreen PhotoWorks retains project files for 90 days after delivery so additional USB copies can be ordered if needed during that period. After 90 days, project files are permanently deleted and cannot be recovered by Evergreen PhotoWorks. We strongly recommend making multiple backups when you receive your files.
Files and delivery
What is the difference between JPEG and TIFF?
JPEG files are smaller and convenient for viewing, sharing, and everyday use. TIFF files retain more image information and make a strong high-quality master copy. You will receive both file types with your project.
How will I receive the files?
Your project includes one 32GB USB drive. If your files require more storage, a larger-capacity drive will be provided and added to your final invoice.
Can I get extra copies for relatives?
Yes. Additional USB copies can be purchased while we retain your project files for 90 days.
Will the files work on my phone or tablet?
JPEG files can be viewed on most current devices, but moving files from a USB drive to a phone or tablet may require an adapter or computer.
Should I keep another backup?
Yes. A USB drive should not be the only long-term copy. Keep at least two additional copies, with one stored in a different location or reputable cloud service.
Timing
How long does a project take?
Estimated turnaround is 2–3 weeks from your drop-off appointment. This is not a guaranteed completion date as each project is different in size and scope.
Pricing and payment
How much does photo scanning cost?
Current prices are $0.30 per loose photo up to 8 × 10, $1.50 per single capture for special-handling or oversized photos up to 14 × 14, and $1.50 per album page, plus a $50 project fee. Slides are $0.90 each, negatives are $1.25 per image, and standard VHS tapes are $25 each. Kitsap County sales tax is added to the final invoice.
What does the project fee cover?
Intake, handling, and preparation of one 32GB USB drive. The fee applies to every order and becomes non-refundable once work has begun.
What if my final project costs more or less than my estimate?
Your initial estimate is based on the quantities you provide on your Intake Form. Because we don't know the exact quantity until the items are processed, your final cost may be higher or lower than the initial estimate. The final invoice is based on the actual number of items digitized.
When is payment due?
Full payment is due at the time of your pick-up appointment. We accept tap-to-pay, credit cards, and checks.
This privacy policy explains how Evergreen PhotoWorks LLC ("we," "us," or "our") handles information when you visit our website or contact us.
Through our contact form, we collect your name, email address, and the message you submit. We use this information solely to respond to your inquiry. We do not add you to any mailing list or share this information with third parties.
Through our analytics tools, we collect anonymous data about how visitors use our site. This includes pages visited, time on page, and general performance metrics.
Google Analytics 4 — Collects anonymized data about site usage using cookies. You can opt out using Google's opt-out browser add-on. See Google's Privacy Policy.
Microsoft Clarity — Collects anonymized behavioral data including heatmaps and session patterns using cookies. See Microsoft's Privacy Statement.
Cloudflare Web Analytics — Measures site performance without cookies and does not track individuals across sites. All data is aggregated and anonymous. See Cloudflare's Privacy Policy.
Google Analytics and Microsoft Clarity use cookies to distinguish visits and sessions. These cookies do not identify you personally. You can disable or delete cookies through your browser settings at any time. Cloudflare Web Analytics uses no cookies.
We use the information we collect to:
- Respond to inquiries submitted through our contact form
- Understand how visitors use our website so we can improve it
- Monitor site performance and reliability
We do not sell, rent, or share your personal information with third parties for marketing purposes.
Contact form submissions are retained only as long as needed to respond to your inquiry. Analytics data is retained according to the default retention settings of each platform (26 months for Google Analytics; no personal data is retained by Cloudflare Web Analytics).
You can opt out of Google Analytics tracking at any time using Google's opt-out tool. You can disable cookies in your browser settings to limit tracking by Google Analytics and Microsoft Clarity. These choices will not affect your ability to use our website or contact us.
Our website is not directed at children under 13, and we do not knowingly collect information from children.
We may update this policy from time to time. The "last updated" date at the top of this page will reflect any changes. Continued use of the site after changes are posted constitutes acceptance of the updated policy.
If you have questions about this privacy policy, contact us at [email protected]